Payroll Assistant

The Calgary Public Library represents unlimited possibilities and inspires people of all ages to wonder, seek, discover, and share. Calgary’s 20 (and growing) community libraries are community hubs that ignite learning, discussion, invention, and action and this is accomplished through the Library’s commitment to:

  • be a vital part of strengthening neighbourhoods in a growing city
  • bring the library into more people’s lives by removing barriers and increasing access to information in all its forms
  • focus on services that make a difference
  • develop innovative and collaborative partnerships with our community to leverage collective knowledge and expertise
  • build welcoming, inclusive and dynamic library spaces and places within the heart of our communities.

To achieve our vision, Calgary Public Library is seeking leaders with ideas, energy, passion and commitment who can help us make a difference in the lives of Calgarians and take public library services to a new level of excellence.

The Calgary Public Library acknowledges the traditional territories and oral practices of the Blackfoot people, the Nakota people of the Stoney Nation, the Beaver people of the Tsuut’ina Nation, and the peoples of the Métis Nation of Alberta, Region Three.

Payroll Assistant
(Part Time – 21 hours per week)

The Payroll Assistant participates in a variety of tasks related to processing of bi-weekly payroll and the maintenance of associated employee records and reports. Located at the Central Library, the position’s regular schedule is as follows; flexibility is preferred to support with changing work demands.

Day Week 1 Week 2
Monday 8:30 am – 4:30 pm 8:30 am – 4:30 pm
Tuesday 8:30 am – 4:30 pm 8:30 am – 4:30 pm
Wednesday 8:30 am – 4:30 pm 8:30 am – 4:30 pm

Key Responsibilities

  • Prepares bi-weekly payroll, ensuring the timely and accurate processing of employee pay.
  • Processes hourly earnings, salary adjustments, special payments, tax allocations, union dues, pension contributions and other employee deductions.
  • Participates in payroll reporting, as required, on a monthly, quarterly or annual basis.
  • Prepares invoices and remittances for third party billings.
  • Participates in auditing the payroll database and creating corrective entries, as required.
  • Participates in creating and maintaining payroll procedures and related testing and training materials.
  • Communicates with internal stakeholders to obtain required information to process payroll in accordance with set schedules.
  • Assists the Payroll Supervisor and Human Resources staff, as required.
  • Participates in other payroll and Human Resources initiatives and projects, as required.


  • Completion of a related post-secondary certificate or diploma.
  • A minimum of 2 years’ recent full-time experience in a payroll administration position.
  • Completion of Canadian Payroll Association PCP certification is required.
  • Experience processing end to end payroll cycle in a unionized environment is required.
  • Experience with the year-end process, T4s and pension reporting is an asset.
  • A high degree of comfort with fully integrated Human Resources Information Systems, including payroll administration and time and attendance programs.
  • Ability to meet deadlines and manage multiple priorities in a fast-paced environment.
  • Intermediate skills in Microsoft Office programs.
  • Knowledge of Canada Revenue Agency reporting guidelines for payroll administration.
  • Knowledge of Federal and provincial payroll regulations and legislation.


  • Employee Family Assistance Program (EFAP)
  • The opportunity to contribute to an award-winning library system, grow professionally and make a positive difference in the lives of Calgarians

How to apply:

If Payroll Assistant sounds like the next chapter in your career story, take this opportunity to make a real contribution to one of Canada's leading public library systems. Please send a cover letter and resume to

Be sure to quote competition number “#360” in the subject line of your e-mail.

The closing date for this competition is November 22, 2018.

We thank all who apply but only those selected for an interview will be contacted. Any personal information submitted will be managed in accordance with the Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment. Canadian citizens and permanent residents of Canada will be given priority. Applicants must be legally eligible to work in Canada.