Use of Library Space for Art Exhibits Policy


To establish the conditions and context within which Calgary Public Library provides space for art exhibits by local community artists.



Through its collections, the Library provides access to a wide range of expressions of imagination, knowledge, creativity, intellectual activity and thought, in a welcoming and supportive environment. The Library also does this by providing space to local community artists for the display of their work. This free exhibit space enables Library visitors to participate in the creative life of their community, and presents community artists with a valued avenue for exhibiting their work locally.



The Library is pleased to provide free space for art exhibits which reflect the diverse cultural interests of the City and its neighbourhoods, and which foster community and individual expression.



This policy applies to art exhibits that are offered by individuals, community organizations, or community groups for display on Library premises.



  • Applications to exhibit in Library premises will be made in writing, using the application forms that can be found on the Calgary Public Library website.  In every case, the Library and the exhibitor or the exhibiting group's representative will sign a formal written contract which will detail the rights and responsibilities of each party.
  • All exhibits must be presented appropriately for public display and according to the requirements of the Library as described in the policy and the procedures of the branch where the exhibit is placed.
  • Completed applications, including 3 samples, must be submitted by email or in person in order to be considered for Library art exhibits.
  • Selected artists will be given 1 month showings. Depending on response, some artists may be asked to exhibit more than once.
  • Patrons interested in purchasing a work must contact the artist directly.



The work must be compatible with Calgary Public Library’s mission, vision and values, which can be obtained at any Calgary Public Library branch.

The work must be consistent with the principle of respect for the dignity and worth of all people.

The work must be original (that is, not copies of works by other visual artists, whether paintings, photographs, illustrations, etc.).

The work must be suitable in scale, material, form, subject and content for the library environment.

The work must be ready for display/hanging. As space is limited, it may not be possible to display all art work that is acceptable under the Art Exhibit guidelines. That are not in contravention of federal or provincial laws and regulations or which do not contain advertisements or solicitations for recruitment, business or fund raising. Exhibit space is offered subject to availability, and taking into account the Library's own needs, especially the necessity to maintain all usual Library functions and operations throughout the period of the exhibit.

Exhibits are unsupervised and are accessible to the public throughout Library open hours, except when the space is required for Library purposes;

Insurance is provided. It includes theft, fire, smoke and water damage for exhibit items for which the exhibitor has provided a written value and which the Library accepts.

The Library reserves the right to request an appraisal for any exhibit item.

The Library retains the right to determine the suitability of any proposed exhibit for display on its premises and has final authority over the review, selection and arrangement of all public exhibitions on its premises.

The Library reserves the right to reject any part of an exhibit or to change the manner of display. In particular, exhibits must be reviewed within the context of the public space and its users.

The Library may require the removal of any item during the period of the exhibit.



Art must be “display ready”, in order to make sure they are safe and well-cared for at library:

  • Paper pieces framed;
  • Canvases, if unframed, have finished edges;
  • If artwork is in a non-traditional format or left unframed/unfinished by design, the artist must present ideas on how to display on the art wall.
  • Each piece should be labeled on the back with name of artist and title of piece for easy identification.
  • Exhibitors are responsible for the delivery, installation and removal of their exhibits, as well as the means for hanging their work (picture hooks, chains, etc).



  • Calgary Public Library will publicize exhibits, where possible, in the Library’s program guide and on the Library website.
  • Any publicity that artists wish to have posted in the Library must be approved in advance by the Service Delivery Manager in the location at which the work will be exhibited.



The Service Delivery Manager in each location is responsible for art exhibits that are presented at Calgary Public Library.


August, 2012