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Board Policies

Library Board

Library Board Code of Conduct

The Board acknowledges that all Board Members acting on behalf of the Library share certain ethical and legal responsibilities, including:

Approval: Janet Hutchinson, 2015. Statutory: No.

Conflict of Interest

Board Members must be open, honest, and transparent in the work we do. Where there might be a conflict between our personal interests and those of the Library, Board Members are required to disclose that fact immediately and seek further guidance. Board Members must abide by the law and organizational policies. Board Members shall regulate activities so as to remain free of interests or relationships which are, or have the appearance of being, harmful or detrimental to the Calgary Public Library, or are in conflict with the Library’s best interests.

Approval: Avnish Mehta, 2020. Statutory: No

Board Orientation and Education

The Board recognizes the importance of having informed Board Members. To ensure this, the Board must provide a comprehensive orientation program for all new Board Members.

The Board encourages skill development of its Board Members and provides, within available resources, institutional memberships in key library organizations and financial support for attendance at library conferences and relevant workshops, including reimbursement of registration fees and of travel and accommodations expenses. Entitlement for financial support for these activities requires the approval of the Board Chair or Vice-Chair.

Approval: Avnish Mehta, 2020. Statutory: Yes.

Liability Insurance for Board Members

The Library will maintain appropriate insurance for its Board Members.

Approval: Avnish Mehta, 2020. Statutory: No.

Expenses

The Board is a volunteer board and does not offer compensation for service. However, in order to ensure that service on the Board is available to all members of the community, the Library will pay for reasonable expenses incurred when Board Members attend Board and Board Committee meetings, represent the Library at community functions, and attend learning and development activities, when those functions and activities have been authorized by the Board Chair or Vice-Chair.

Eligible expenses include, but are not limited to:

Receipts must accompany claims for reimbursement.

Approval: Avnish Mehta, 2020. Statutory: Yes.