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Library Terms and Conditions of Room Use

The use of Calgary Public Library space is governed by a principle of free and open access to the public.

As part of its contribution to the Calgary community, the Library provides use of its program rooms and the Central Library’s Patricia A. Whelan Performance Hall to groups under the following terms and conditions. Failure to adhere to the guidelines may result in withdrawal of room use privileges.

Statement of Room Use Guidelines

The following guidelines govern the use of Calgary Public Library (hereafter referred to as "the Library") meeting and program rooms, and the Central Library’s Patricia A. Whelan Performance Hall. The Library reserves the right to determine whether room use is in accordance with the Guidelines.

The use of Library meeting rooms and facilities may not include or involve any activities that violate any federal, provincial, or municipal law/bylaw.  

The Library’s Administration may deny or cancel a meeting room or facility booking when they reasonably believe that the proposed use is likely to or will include any prohibited activities.

In addition, the Library may deny or cancel a booking, or may terminate any event, in the following circumstances:

Meeting and Program Rooms

Included in Program Room Rentals:

  • Wireless internet access with a free Calgary Public Library card

  • Table and chairs (booking group to set up and take down)

  • Whiteboard (you must provide your own markers)

Patricia A. Whelan Performance Hall (Central Library)

Included in Patricia A. Whelan Performance Hall rentals:

The Patricia A. Whelan Performance Hall and Level 0 Meeting Rooms rental package includes:

After-Hour Rentals

After-hour rentals of the Shaikh Family Welcome Gallery, Patricia A. Whelan Performance Hall, BMO Financial Group Community Room and other event space at Central Library must adhere to the Calgary Public Library Terms and Conditions of Room Use. After-hour rentals include one security guard for rentals after regular hours at Central Library.

Additional fees may be charged for events that require additional staff support, specialized set up, or an additional security guard.

Definitions

Sales: any wholesale, retail, service or similar activity that could result in the exchange of money or that offer monetary gain to the person(s) distributing the product or service

Group: three or more people